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Home / Meetings /August 11, 2025
Planning Board · August 11, 2025 · 7:00 PM

Planning Board

Planning Board approved sign permits for a new restaurant drive‑through at 37 Clarks Rd and an updated hanging sign at 26 Market St, and approved a site plan to convert a detached shed into a ~700 sq ft detached ADU at 28 Back River Rd (with a stipulation requiring return if the façade or footprint changes).

occurred Agenda PDF Minutes Video recording AI Summary
Key decisions
Approved sign application for 37 Clarks Road (as amended).
Approved 6-0
Approved sign application for 26 Market St. (as amended with updated bracket).
Approved 6-0
Approved site plan for conversion of existing detached structure to a detached ADU at 28 Back River Rd with a stipulation that any changes to the building face or expansion of the footprint to meet code require return to the Planning Board.
Approved 6-0
AI SUMMARY · DRAWN FROM THE MINUTES

The Planning Board meeting addressed several permit applications and a continued public hearing. The Board approved two sign applications — one for 37 Clarks Road (applicant removed letters from the canopy and revised directional signage following Design Review Committee recommendations) and one for 26 Market Street (applicant replaced a modern bracket with a more historic bracket and reduced sign dimensions). Both sign approvals passed unanimously 6-0. The Board also continued the public hearing for 38-40 Prospect Street pending a historic preservation restriction from the Historical Commission.

A substantive public hearing considered converting an existing detached shed at 28 Back River Road into a detached accessory dwelling unit (ADU). Staff presented plans showing no change to the building footprint and an approximately 700 sq ft area across two levels; minor water and sewer work was anticipated. Neighbors spoke in support, and Board members discussed building-code issues (notably egress and address/utility clarification). The Board approved the site plan 6-0 with a stipulation that any changes to the building façade or expansion of the footprint to meet code require the applicant to return to the Planning Board. Administrative items included a Master Plan update status discussion and coordination with OCED on draft materials and maps.

Generated by an LLM. Verify against the official record before quoting.

Points of interest

Presentation and approval of drive‑through coffee shop sign package
Presentation and approval of drive‑through coffee shop sign package
PRESENTATION
0:01:47–0:10:17 ▶ Watch
Applicant representative explained revisions to a drive‑through coffee shop sign package (removal of canopy letters, changes to directional signs, and internally illuminated logo discs); the design review committee recommended approval and the board discussed size and lighting before approving the revised package.
Public hearing and approval of ADU conversion on Back River Road
Public hearing and approval of ADU conversion on Back River Road
DEBATE
0:16:57–0:39:34 ▶ Watch
Staff presented a site‑plan application to convert an existing detached structure into an accessory dwelling unit; board and a neighboring resident discussed utilities, address/metering implications, and second‑means‑of‑egress requirements under building code, and the board approved the ADU with a condition that any exterior or footprint changes return to the board for review.
Discussion of master plan update status and review process
Discussion of master plan update status and review process
OTHER
0:39:34–0:45:06 ▶ Watch
Board reviewed status of the master plan update, noting revisions had been made but not yet circulated; members agreed staff will request the updated documents from consultants and to collect further edits on a quarterly cycle before final Planning Board approval.

Motions & votes

AI-generated summaries of each motion's substance — not the official record. Verify against the meeting minutes or video before quoting.

@ 0:00:51 · APPROVE
Approved 6-0
i make a motion to approve the minutes of may 12 2025.
SECONDED · TRACY CHALIFOUR
UNDER · Minutes · 5-12-25; 6-9-25
@ 0:09:27 · APPROVE
Approved 6-0
I make a motion that we approve the sign package as submitted and with the DRC's recommendation to approve so that was the revised sign package
MOVED · TRACY CHALIFOUR · SECONDED · TOM SALEMI
@ 0:15:06 · APPROVE
Approved 6-0
I move that we approve the submitted sign with the updated bracket
MOVED · TOM SALEMI · SECONDED · JOEL NICE
@ 0:16:26 · CONTINUE
Approved 6-0
so moved motion by Joel second by Michael to continue 38 for 240 prospects read to the September 8th meeting
MOVED · JOEL NICE · SECONDED · MICHAEL JEWELL
@ 0:37:08 · APPROVE
Approved 6-0
I would move that we approve the applicant for 28 back River Road as submitted
MOVED · MICHAEL JEWELL · SECONDED · TOM SALEMI
@ 0:39:01 · OTHER
Approved 6-0
i move to close the public hearing for 28 back river road
SECONDED · TOM SALEMI
@ 0:47:05 · OTHER
Approved 6-0
i would make a motion to adjourn the meeting
SECONDED · TRACY CHALIFOUR
UNDER · Adjournment