River Valley Charter School Board of Trustees · October 8, 2025 · 7:00 PM
RVCS Executive Committee Committee Meeting
Committee directed the director to obtain HR vendor rates and proceed with a staff climate survey, reviewed SPED audit findings (including EL screening and compliance gaps) with a plan to adopt policies and implement supports, and scheduled final audited financials and an MCAS presentation for upcoming board meetings.
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Key decisions
Request that the director obtain vendor rates from two HR firms by the following day and, at minimum, proceed immediately with a staff climate survey.
Structure HR engagement so the HR firm reports to the board when issues involve the director but reports to the director otherwise; identify a team of staff who will work with the HR firm to avoid a single point of contact.
Finalize the school organizational chart in coordination with the selected HR firm.
Implement findings from the SPED audit: train Jane Patterson to be an English Learner screener, adopt policy templates (from MA Charter) for EL screening and related procedures, and bring written policies for review at the next board meeting (no board support requested for immediate implementation).
Address identified compliance gaps (SEPAC, ELA, and fire drills) and engage a contact from Amesbury Early Intervention to provide physical therapy and special-needs support.
Proceed with grounds/playground redesign logistics: playground leaves on 10/13 and arrives 10/15; a coordination meeting with Ashville Playgrounds and landscapers scheduled for 10/15 to review plans.
Have Daniel Dennis Company present the audited financials (including Foundation statements); complete small edits and place the final audited financials on the top of the next meeting agenda for a board vote.
Schedule presentation of MCAS results to the committee next week and then to the full board at the next board meeting (to be added to the board agenda).
Add to board business: EC should add a goal to identify an executive-director board review tool, and include Holiday Potluck planning (10 minutes) on the next board agenda.
Agenda
Opening Items
C. Approve Minutes (September 10, 2025)
Approve minutes for Executive Committee Committee Meeting on September 10, 2025.
Director Update
A. Director Update
Director provides updates including staff update & org chart, HR platform update, grounds redesign update, and Back to School - Grown Up Edition post-event follow up.
Executive Committee
A. Director Discussion
Check-in on goals; website policy updates; finance audit preparation needs from the Board; accountability questions including whether MCAS results are back; status of FY24 internal audit.
Executive Committee
B. Board Business
Discussion of Board educational goals and needs.
Executive Committee
C. Set Board Agenda
Set items for the next board agenda (includes Director Update).