Library Board of Trustees Fundraising Subcommittee Meeting

Subcommittee set the Friends as the initial recipient of annual-appeal donations (to be re-evaluated mid-campaign), approved printing 750 appeal envelopes with QR-code/delivery options instead of a return stamp, and agreed to split printing costs using part of the Charitable Trust's unrestricted funds.

occurred Agenda PDF Minutes AI Summary

Key decisions

The Friends of the Amesbury Public Library will be the initial recipients of funds raised by the annual appeal; the fundraising subcommittee will evaluate mid-campaign whether to retain those funds or transfer them to the APL Charitable Trust for investing.

Annual appeal production plan finalized: print 750 envelopes, omit a return stamp (use QR codes and drop-off at the library instead), and split printing costs between the Friends and the Trustees with part of the Charitable Trust unrestricted funds used toward expenses.

Messaging and design direction advanced: a draft annual appeal letter using the theme 'What does the library mean to you?' was shared; library branding color palette and accessibility guidance will be provided to finalize materials.

Donor software status noted: the Friends have purchased donor software but setup is not complete; a future demo will be scheduled (likely virtual) with a 'dummy' profile available for practice once ready.

Assigned action items: Anna to send the fundraising spreadsheet and information about LGL; Jen to circulate the final draft of the appeal letter with a 5-day turnaround for review and approval.

[See 1 more] [Show less]

Agenda

Minutes

1. Approve Minutes

Consider and vote to approve prior meeting minutes.

Software

2. Donor software update and demo (Anna)

Update and demonstration of donor management software presented by Anna.

Finance

3. Decision on where funds raised will be held

Make a final decision on where funds raised by fundraising efforts will be held.

Messaging

4. Messaging subcommittee update

Report from the messaging subcommittee on communications and outreach.

Appeal

5. Scope, method and dissemination of annual appeal

Finalize the scope, method, and dissemination plan for the annual fundraising appeal.

Planning

6. Action items for next meeting

Discuss and assign action items to be completed before the next meeting.

Public Comment

7. Public comment

Opportunity for members of the public to speak to the committee.

Other

8. Matters not reasonably anticipated in advance of the meeting

Consider matters not reasonably anticipated in advance of the meeting.