Trustees of War Memorials Meeting

Trustees accepted a $5,000 Veterans' Heritage Grant (with required match) to fund Rocky Hill Memorial work and agreed that projects under $10,000 may proceed without additional approvals; vendor discussions with Flag ProForma are underway and Tom Champion will serve as point of contact. PR Monuments provided restoration quotes (Rocky Hill $3,467; Highlands $789; cemetery cannon $4,870) and the board agreed to schedule winterization/shrink-wrapping of the Franco‑American Memorial after Veterans Day.

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Key decisions

Accept and apply Veterans' Heritage Grant funds ($5,000) for Rocky Hill Memorial restoration with required matching funds and proceed with project; Mayor stated work under $10,000 can move forward without additional approvals.

Designate Tom Champion as point of contact to move the Rocky Hill Memorial quote into an actionable project.

Authorize Paul Cote to contact Flag ProForma (vendor) about the Rocky Hill Memorial work and scheduling.

Received restoration quotes from PR Monuments: Rocky Hill Honor Roll plaque and mounting post $3,467; Highlands District Honor Roll $789; Cemetery cannon $4,870 (not under this board's purview); Doughboy, Bartlett, and Korea/WWII/Vietnam monuments need professional estimates ($500–$750 each) and some scopes are outside PR Monuments' capacity.

Consensus to winterize/shrink-wrap the Franco‑American Memorial (rocket launcher) after Veterans Day and to request a price and schedule from Josh Ballon.

Continue development of a Flagpole Stewardship Program: proceed with recruiting local volunteers, resolve key/access logistics (including possibility of issuing multiple keys), and circle back to finalize steward commitments.

Set next Trustees of War Memorials meeting for Tuesday, June 24, 2025 at 6:00 PM in the City Hall Auditorium.

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Agenda

1. Call to Order

Call to order of the meeting.

2. Pledge of Allegiance / Trustees Mission

Pledge of Allegiance and statement of the Trustees' mission regarding construction and care of memorials.

4. Approve Minutes – January 14, 2024

Approve minutes from the January 14, 2024 meeting.

5. Financials

Review of financial matters for the Trustees of War Memorials.

6. Veterans' Heritage Grant Program

Discuss Veterans' Heritage Grant Program funding and vendor selection; provide project updates.

7. Maintenance Updates / Additional Needs

Maintenance updates and identification of additional needs, including Flagpoles Stewardship Program update and review of monument restoration quotes.

8. Franco‑American Memorial Winterization

Discuss winterization of the Franco-American Memorial.

9. Purple Heart City Designation

Consideration of Purple Heart City designation and discussion of related event ideas.

10. Set Next Meeting Date

Set the date for the next Trustees meeting.

11. Adjourn

Adjourn the meeting.